Chatham University
  • Pittsburgh, PA, USA
  • Full Time

Project Coordinator, JXS Project

Chatham University has an immediate opening for a Project Coordinator in the Counseling Center in Student Affairs. The Project Coordinator, a member of the administrative staff of Chatham University, reports to the co-directors of the JXS Project, Dr. Jennifer Morse and Cindy Kerr.

This full-time position will assist with managing and coordinating clerical and administrative activities associated with a suicide and overdose prevention grant funded by the Substance Abuse and Mental Health Services Administration.

A successful candidate will be attentive to details and will perform clerical and general office duties of a highly responsible nature.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at:

Duties Responsibilities:

  • Assist the Project Directors in coordinating JXS Project activities, including programming and outreach events, messaging campaigns, student support groups, and trainings for faculty, staff, and students.
  • Assist the Project Directors with coordinating meetings for the JXS Project, including preparing de-identified reports prior to meetings and tracking attendance.
  • Assisting the Project Directors with collecting satisfaction survey data following JXS events.
  • Working with IT to track social media and website metrics.
  • Coordinate with the Office of Student Engagement to reach out and coordinate meetings with student organizations so that students can be involved in designing and implementing all JXS events.
  • Coordinate with the Office of Student Engagement to add a JXS Project activity or value-added activity to scheduled events and assist with those events
  • Collaborate with the Office of Student Engagement with designing programs, processes, and initiatives that increase students' connection and sense of belonging to campus with respect to their intersecting social identities and emotional well-being
  • Communicate clearly, effectively, and efficiently with a wide variety of people in both oral and written encounters.
  • Maintain appropriate files, records, and computerized databases.
  • Keep the Project Directors informed on the progress of all assignments.
  • Take notes at meetings, coordinate tasks and follow-up, and assist with JXS event planning (e.g., scheduling rooms, requesting AV equipment).
  • Performs other duties as assigned by the Project Directors.


  • Associate Degree
  • Excellent communication and interpersonal skills.
  • Proficient in utilization of Microsoft Office products and databases.
  • Ability to create forms, track, and compile data.
  • Detail oriented, ability to follow directions and take initiative for task completion.
  • Good time management and outstanding organizational skills.

Preferred Qualifications

  • Bachelors' Degree
  • Two or more years of experience working in a position that requires effective management of regular processes (e.g., staff scheduling, tracking expenses) and complexity (e.g., following regulatory requirements and adapting, experience with grants).

This vacant position will add to Chatham's mission "to prepare students to build lives of purpose, value and fulfilling work..." by preparing graduates to be informed and engaged citizens in their communities; to recognize and respect the diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living, and working environment for all members of the campus community. Learn more at: .

How to Apply:

Interested candidates should visit and follow the instructions to complete the application process. To ensure full consideration, please include:

  • Cover Letter
  • Resume
  • Contact information for three professional references

All documents should be uploaded in the "Resume" section at the same time at the time of application.

Chatham University offers competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Chatham University offers a competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

About Chatham University

Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences, and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29) --is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

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