Chatham University
  • Pittsburgh, PA, USA
  • Part Time

Administrative Assistant, Grant Management

Chatham University has an immediate opening for a part time Administrative Assistant to the Project Manager (PM) in the School of Health Sciences. The Administrative Assistant, a member of the administrative staff of Chatham University, reports to the Project Manager.

In this position you will assist with managing and coordinating clerical and administrative activities associated with a training grant funded by the Health Resources & Services Administration. We are looking for candidates who are attentive to details, have excellent communication skills, and will perform clerical and general office duties of a highly responsible nature.

This position is funded through June 30, 2025; it is possible, but not in any way guaranteed that additional funding will be available for continued employment after that time.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Duties Responsibilities:

  • Assist the Project Manager in coordinating training activities, meetings, and data collection across both masters' and doctoral programs in the Counseling Psychology Program and the Occupational Therapy program in the School of Health Sciences (SHS) with internal (SHS & University) and external partners: training sites and site supervisors, grant partners and community contacts.
  • Communicate clearly, effectively, and efficiently with a wide variety of people in both oral/video, and written encounters.
  • Maintain appropriate files, records, and computerized databases.
  • Keep the Project Manager informed on the progress of all assignments.
  • Take notes at meetings, coordinate tasks and follow-up, and assist with event & task planning.
  • Assist the Project Manager in tracking purchase orders, payments to sites, and trainee stipend payments.
  • Post training activities for trainees to a learning management system.
  • Track trainee completion of required activities.
  • Performs other duties as assigned by the PM.
  • Work may be 75-100% remote.


  • High school diploma or GED
  • Excellent communication and interpersonal skills.
  • Proficient in utilization of Microsoft Office products and databases.
  • Willingness to learn new systems & skills.
  • Ability to create forms, track, and compile data.
  • Detail oriented, ability to follow directions, and take initiative for task completion.
  • Good time management and outstanding organizational skills.

Preferred Qualifications

  • Associates Degree
  • Two or more years of experience working in a position that requires effective management of regular processes (e.g., staff scheduling, tracking expenses) and complexity (e.g., following regulatory requirements and adapting, experience with grants).

This vacant position will add to Chatham's mission "to prepare students to build lives of purpose, value and fulfilling work..." by preparing graduates to be informed and engaged citizens in their communities; to recognize and respect the diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community. Learn more at: .

How to Apply:

Interested candidates should visit and follow the instructions to complete the application process.

All documents should be uploaded in the "Resume" section at the same time at the time of application.

About Chatham University

Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences, and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29) --is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

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