Chatham University
  • Pittsburgh, PA, USA
  • Full Time

Chatham University has an immediate opening for a full time Administrative Assistant at the University's Counseling Center. The Administrative Assistant, a member of the administrative staff of Chatham University, reports to the Director of the Counseling Center.

This full-time position will welcome and assist all students entering the Counseling Center. The successful candidate will be keen and attentive to details and will perform clerical and general office duties of a highly responsible and confidential nature.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Duties and Responsibilities

  • Scheduling appointments for students and professional counseling staff through our Titanium scheduling system.
  • Filing, scanning, uploading documents to Titanium.
  • Running administrative reports in Titanium as requested.
  • Attending to phone calls and walk-ins.
  • Scheduling workshops and events for students and staff. These include the upload of events to the master calendar, MyChatham, the ChathamU app or other communication platforms/software used by the University.
  • Preparation of materials for events and workshops and management of survey of satisfaction through Qualtrics.
  • Booking conferences and travel arrangements.
  • Organizing of mental health materials for our services and for the pre-doctoral practicum training program.
  • Scheduling presenters for the professional training seminars for trainees.
  • Processing budget payments.
  • Replenishing office supplies.
  • Assisting with frequent updates and acquisition of community mental health referrals.

This position may also, at times, support the Student Health Services office operations.


  • High school diploma or GED.
  • Ability to work successfully with a diverse population and with counseling trainees.
  • Demonstrated ability to maintain calm and focused composure in stressful situations.
  • Warm and welcoming demeanor and demonstrated ability for working with others who are in distress.
  • Strong interpersonal and communication skills.
  • Keen confidentiality.
  • Attentive to details and have a vast knowledge of office organization related to a mental health agency including, confidential forms and mental health
  • Records management.
  • Appointment scheduling.
  • Well-versed in computer programs Word, Excel, PowerPoint, Outlook.
  • Willingness to learn the Titanium Scheduling Software.

Preferred Qualifications

  • Associate's Degree.
  • Two or more years of experience working at a mental health agency or general health center.
  • Experience working with traditional college-aged and graduate students, faculty, and staff and helping staff and faculty are a must.
  • Experience working with individuals with a broad array of psychological, emotional, and developmental concerns.
  • Knowledge of Titanium Software.

This vacant position will add to Chatham's mission "to prepare students to build lives of purpose, value and fulfilling preparing graduates to be informed and engaged citizens in their communities; to recognize and respect the diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community. Learn more at: .

About Chatham University

Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences, and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29)--is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

For a complete job description and to apply visit:

Follow the instructions to complete the application process.

Chatham University offers a competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

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Chatham University
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